Understanding and Updating the Faculty Directory

The Faculty Directory is an online resource that lists our faculty member’s bios, scholarly works and contact information for the public to search and filter. This directory is developed through the Cascade Content Management System (CMS) but also pulls information from Campus Solutions, an Expertise database, and the Annual Faculty Report system, as explained below.

The listings in both the main directory, and those within each school’s own site, are derived from the nightly feed of active faculty from Campus Solutions. If a profile is created in Cascade for that member, then a link to an individual Profile page will be available from the listing pages. Schools must create these profile pages in Cascade for their new faculty. As soon as that faculty is hired into Campus Solutions they will begin appearing in the main listing, but they will not have a link to their own page until someone sets that up in Cascade.

Access To Edit Pages

Only web contributors with Cascade CMS training and permission to the faculty directory folder, “/our-faculty” can add and edit individual bios for faculty members. If you do not have permissions to the faculty directory, you may request training and access through webmaster Mandy Thomas at mthomas@chapman.edu.  Most schools have a web contributor that can update these pages on behalf of the faculty member.

Data to Collect Before Creating the Page

Before entering the Cascade CMS, please gather the following:

  • Identify the Employee ID of the faculty member you are adding. This can be done through your school representative if they have access to Campus Solutions, or by contacting Mandy Thomas at mthomas@chapman.edu.
  • Obtain a photo of the the faculty member you are adding and upload it into Cascade per the following guidelines:
    • Small Photo: a photo is required for all faculty, full-time and lecturers (formerly known as adjuncts). It will be used on the listing pages. It should be exactly 110 x 130 pixels, and saved in jpg, gif or png format. No .bmp or .psd allowed. It should be cropped to show the person from upper chest to head with a small amount of space above their head. It should be named lastname_firstInitial.jpg e.g. thomas_m.jpg.  *Examples of correct and incorrect cropping is shown below.
      • Full-time should be loaded into the
        /our-faculty/files/small-photos/faculty folder
      • Lecturers should be loaded into the
        /our-faculty/files/small-photos/adjunct-faculty folder
    • Large Photo: this photo is optional though highly recommended for full-time faculty. It will be used on the individual profile page.  If a large photo is not available the website will automatically use the one linked to the small photo field in their bio page, no need to link it manually. The dimensions for large photo are 206 pixels in width, with whatever height desired. It should be a jpg, gif or png. No .bmp or .psd allowed. These can be full-body or showing waist-up, or with a musical instrument etc., whatever the faculty wants. It should be named lastname_firstInitial.jpg e.g. thomas_m.jpg.
      • Full-time should be loaded into the
        /our-faculty/files/larger-photos/faculty folder
      • Lecturers should be loaded into the
        /our-faculty/files/large-photos/adjunct-faculty folder

*For the Small Photo only, here are examples of the correct cropping so that they are uniform on the school listing pages, and so that when used in other applications such as Digital Signage (which crop even more off), they are still acceptable:

Correct: Costello_E

Incorrect: Burgos_B

Incorrect: Barragan_V

Updating an existing photo

Also, whenever replacing a photo with an updated version, the way to do that in Cascade is to locate the existing photo and click on it. Then, click the Edit tab. From there, use the Browse… button to locate the new photo on your computer.  Once selected, click OK.  Finally, click Submit, and then Submit again on the following screen, to commit the new photo into Cascade and have it automatically publish to the website (there is no workflow approval needed).

Adding a New Faculty Member

  1. Sign in to the Cascade CMS and located the “/our-faculty” folder within the site tree.
  2. Within that folder look for the “_template” block.
  3. Copy this file by either clicking the arrow next to the file name upon hover and choosing Copy, or by selecting the page itself and once in it, using the “Copy” tab.
  4. Rename the system name of the block from “_template” to the professor’s name following the naming convention and consistency of the other files in the folder, so “firstname-lastname”
  5. Submit the page.
  6. Now go into the Edit mode of the page. This is where it will prompt you to fill in your faculty member’s information. The first item is the 7-digit Employee ID number which will populate a lot of the information for the faculty members automatically, from Campus Solutions or other databases. This includes :
    1. Name
    2. Rank and Additional Title(s)
    3. Email
    4. Schools/Colleges and Departments they teach in
    5. Degrees (currently not displaying for adjuncts or lecturers)
    6. Topics of Expertise (if available)

A note about Scholarly Works: They are automated imported from the Annual Faculty Report for full-time faculty, but not adjuncts or lecturers. This is a system run by the Provost’s office, specifically Eileen Besner who can be reached at . Faculty members access this system themselves to update their scholarly and creative works, and in there can tag which ones they want shown on the public Faculty Directory webpage. These updates cannot be  done within the Cascade CMS, nor should they be duplicated there.

  1. You will next have the option to fill out the other items on the page like:
    1. Link to the Large and Small Photos (which you preloaded into the appropriate “files” folder per guidelines above).
    2. Office Location — this is also used by the Directory template in Digital Signage
    3. Office hours
    4. Office phone
    5. Scholarly Works Listing (links and labels to scholarly work cataloging sites such as Digital Commons or Google Scholar)
    6. Bio (should be a summary or highlights, not a full resume)
    7. YouTube video ID (should only be to a faculty profile video generated through Panther Productions)
    8. and  links to pdf files for CV and/or document listing their publications. These are uploaded into appropriate “files” folder in Cascade eg /our-faculty/files/curriculum-vita/ or /our-faculty/files/publications/. Filename should contain faculty’s name John-Smith-CV.pdf.
  1. Once you are done, you submit the page as usual, and within the next few hours the faculty bio will appear on the live website. They auto-publish on a 4x/day schedule.

Editing a Faculty Member Page

  1. Sign in to the Cascade CMS and located the “our-faculty” folder within the site tree.
  2. Locate your faculty members name within the folder.
  3. Click on the desired page and click edit. You will see all the options you are able to edit. If there’s something on you bio page you cannot access, most likely this is being pulled another source (Datatel or the Annual Faculty Report). See more detail in the Adding a faculty member section above.
  4. Once you are done, you submit the page as usual, and within the next few hours the faculty bio will appear on the live website. They run on a schedule once an hour.

Linking to a Faculty Page from Another Webpage

If you want to link to a specific faculty page from a page within your department’s website then within Cascade you would make it an external link on your page to their profile page. Best way to find the external link you’re going to use is to go to the live directory at https://www.chapman.edu/our-faculty/index.aspx, search for that person, and once on their page, copy that url. The url would be something like https://www.chapman.edu/our-faculty/firstname-lastname . Then in the webpage you are editing, highlight the faculty’s name within your page and click the INSERT LINK (icon that looks like a chain link) in the text editor menu. Choose “External Link” checkbox and then paste the url into the Link field. If the link field had some placeholder text such as “http://” then remember to delete that first, then paste. We normally tell you to make links “internal links” but in this case it’s not possible so making it an external link is the correct method.

If you have question about this process please contact your web coordinator or the webmaster


Go to Getting Started: Cascade CMS